Which Tool Should Your Team Use?
When analyzing any project management tool, my two top priorities are always to make sure the solution fits my budget and provides features I use regularly. Compared to many other popular project management tools, both Asana and Todoist offer a range of features at an affordable price.
I’ve found that both solutions are suitable not only for small teams, but also for large and growing teams that need to work with external partners. The choice between the two depends on your project requirements and budget.
If budget is your main concern, I would recommend Todoist. However, if your project requires advanced analytics, Asana may be a better fit.
Asana vs. Todoist: Comparison Chart
feature | ||
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Integrate | ||
project management | ||
Management tools | ||
cooperate | ||
user interface | ||
Task priority | ||
Notifications and reminders | ||
mobile application | ||
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Asana vs. Todoist Pricing
Asana Pricing
personal
price: free
I’ve found Asana’s Personal plan to be a great place to start, offering unlimited tasks, projects, messages, and activity logs for individuals or teams. It also includes different work views such as lists, boards, and calendars to make it easy to stay organized.
starter
price: Annual billing is $10.99 per user per month, and monthly billing is $13.49 per user.
I like that this plan adds advanced features such as timeline views, task dependencies, milestones, and reporting dashboards. These tools really help me track project progress and ensure tasks are on track. Additionally, the admin console makes it easier to manage teams and permissions.
advanced
price: Annual billing is $24.99 per user per month, and monthly billing is $30.49 per user.
This plan includes everything in Premium, plus advanced features like workload management, goals, portfolios, approvals, and integration with tools like Salesforce and Tableau. I find these additional features particularly useful for managing larger projects that require detailed oversight and deeper analysis.
enterprise
price: Please contact Asana for customized pricing information.
For larger organizations with advanced security and management needs, Asana offers Enterprise plans with features such as SAML, user provisioning, data export, and advanced administrative controls. These features are ideal for handling sensitive customer information and maintaining compliance.
Enterprise+
price: Please contact Asana for customized pricing information.
For organizations that require a higher level of administrative control and support, Asana offers the Enterprise+ plan. The program offers enhanced support options including priority support, custom branding and other security features. It is ideal for businesses with complex needs that require customized solutions.
For more information on asanas, check out our Complete asana review Or read our asana alternatives Check out similar tools.
Todoist Pricing
beginner
price: free
Todoist’s starter plan includes five projects, five guests, and three filtered views. I find it perfect for those who want to try the software without committing to a paid plan or those who just want something intuitive Free project management software solution.
Professional version
price: $4 per user per month (billed annually) or $5 per user per month (billed annually).
The Pro subscription provides 300 active projects, task reminders, and unlimited activity history. I think this plan is best suited for freelance workers or people working with multiple clients, although it lacks the shared workspace of a team.
Business
price: $6 per user per month (billed annually) or $8 per user per month (billed annually).
The Business plan allows for 500 active projects and offers team workspaces, management roles, and unlimited collaborators, making it a good choice for larger teams.
For more information, read our Full Todoist review or view its best choice.
Asana vs. Todoist feature comparison
Integrate
winner: tie
In my experience, both Asana and Todoist offer integrations that enhance workflow. Todoist offers useful integrations for time tracking, scheduling, automation, and communication with tools like Ganttify, Everhour, Gmail, Outlook, and Slack. Asana provides access to premium integrations like Tableau, which are only available on higher-level plans.
Although Asana comes with a fee, Asana is a good choice if you’re looking for diverse and advanced integrations.
project management
winner: tie
Asana offers a wider range of project management Features including templates, task dependencies, reporting and workload management. I find these features very beneficial for managing complex projects. Todoist, on the other hand, focuses more on simple project needs such as task reminders, team workspaces, and guest access, which are more affordable and ideal for simpler projects.
I prefer Todoist because it works well for small teams, while Asana works better for complex projects.
Management tools
winner: Asana
Both tools provide management and security controls. I appreciate that Asana offers these features at all paid tiers, while Todoist limits these features to its Business plan. This means Asana may be better suited for teams that need full management control from the start.
cooperate
winner: Asana
Collaboration is crucial in any project, and I’ve found Todoist to be very effective at allowing team members, admins, and guests to work together on projects. However, Asana provides features such as in-app messaging, task dependencies, and templates that can significantly improve teamwork and resource management.
User interface and experience
winner: tie
Asana provides a visually rich interface with multiple project views, including checklist, board, calendar, and timeline. This flexibility allows me to choose the view that best suits my workflow. However, it’s clear that the rich functionality will create a learning curve for new users. Todoist, on the other hand, has a minimalist and simple design that focuses on task lists, which makes getting started quick and easy.
Task prioritization and labeling
winner: Asana
Asana allows me to prioritize tasks using custom fields and labels, which helps with detailed categorization and filtering. This is particularly beneficial for more complex projects that require careful task management. However, Todoist offers a simple four-level priority system and allows adding tags to tasks for quick sorting and organization.
Notifications and reminders
winner: Todoist
While using Asana, I noticed that it provides customizable notifications about task updates, due dates, and comments. However, it lacks built-in task reminders, which may require the use of third-party integration.
Todoist includes intuitive built-in reminders and notifications, which help me stay informed about upcoming deadlines without the need for any external tools. Todoist also offers a feature that syncs the dates and times of tasks to my calendar, making it easy to adjust my calendar to better focus on tasks.
Mobile App Features
winner: Todoist
I’ve used both mobile apps, and while Asana offers a mobile app that mirrors most of the desktop functionality, it can feel a little overwhelming due to the complexity of its features. Todoist, on the other hand, offers a highly responsive and user-friendly mobile app designed for quick task addition and management. This makes Todoist a better choice if you frequently work from your mobile device.
Advantages and Disadvantages of Asanas
advantage
- Excellent project management software features.
- Great for collaboration with multiple unlimited features on all plans.
- Powerful security and user access control.
- Advanced reporting and analysis tools.
shortcoming
- It can be expensive for new startups.
- Limited integration depends on plan.
- The learning curve for new users is steep.
- Some premium features are only available on higher-level plans.
Todoist Pros and Cons
advantage
- Affordable plan.
- Intuitive built-in reminders and notifications.
- Simple and user-friendly interface makes it easy to get started.
- 90+ integrations available for all plans.
shortcoming
- Fewer features compared to competitors.
- Lack of advanced reporting and analysis tools.
- Collaboration features are limited for larger teams.
- There is no shared workspace in the Professional plan.
Should you choose Asana or Todoist?
Please select a pose if the following conditions are met:
- You need advanced capabilities such as workload management, task dependencies, and analytics tools like Tableau.
- Security is your project’s top priority, as Asana offers compliance features such as HIPAA.
- You want to collaborate within the application through messaging, task dependencies, and resource allocation templates.
Please choose Todoist if the following conditions are met:
- For small teams or individuals, affordability should be your top priority.
- You need a project management software solution that is simple and easy to use.
- You don’t need advanced reporting or integrations, preferring simple collaboration tools.
review method
For this review, I checked the product page for information on features, pricing, integration options, and suitability for different project sizes. I myself use both platforms extensively, using Asana to manage my business projects with my team, and more recently Todoist to run events with various partners.
These two real-life use cases allowed me to understand the strengths and weaknesses of each tool, including usability, functional quality, and mobile applications.
Frequently Asked Questions (FAQ)
Is Asana better than Todoist?
The choice between Asana and Todoist depends on your needs. I find Asana to be better suited for teams that need advanced project management tools, while Todoist is great for teams looking for a budget-friendly solution. Asana is great for working on more complex projects, while Todoist’s simplicity makes it a great choice for smaller tasks.
Does Asana sync with Todoist?
No, Asana and Todoist do not have direct sync capabilities. However, you can use third-party integrations like Zapier to establish workflows between them. This way, you can connect the two tools to streamline your project management workflow.
What’s better than Todoist?
What defines a “better” tool depends on your needs. If you need more advanced project management features, Asana, Trello, or ClickUp may be better choices than Todoist. Each of these alternatives offers more comprehensive project management capabilities for complex workflows.
Are asanas still used?
Yes, Asana is widely used by teams of all sizes for project management and task collaboration. It’s particularly popular among enterprises that require powerful analytics and workload management capabilities. Many organizations continue to use Asana to effectively streamline their project workflows.
Collins Ayoya updated this article.
2024-12-20 13:00:25